AetherX Bot Privacy Policy

At AetherX Bot, we are committed to transparency regarding the data we collect and how it is used. Below is an overview of our data practices:

1. Data Collection

AetherX Bot collects the following information:

• User ID + Server:
  • Level
  • XP
  • Permission to Direct Message for suggestions.
• User ID:
  • Bio
  • Favorite_Color
  • Affiliation
  • AllowStatusView: Allows a user to see the activities of the user via the $profile command
  • DefAllLongOrShort: Toggles the $profile command to show detailed or minimal information
  • Dabloons: Currency for the bot.
  • Inventory: Stores what the user has in their inventory.
  • tgcinv: Stores what cards the user has in their inventory
• Server Information:
  • Server Name
  • Server ID
  • Server Owner
  • Server Settings (e.g., region, permissions)

All other data is retrieved from Discord's public information, and is used strictly for the Bot's functionality.

2. Data Security

The data we collect is used solely to enhance the user experience and improve Bot functionality. This data is stored securely and only accessed as needed for Bot management.

3. No Data Sharing

Since AetherX Bot does not share or sell any user data to third parties, all collected data is kept within the Bot's internal configuration and is used solely for Bot functionality.

4. Data Retention

When AetherX Bot is removed from a server, the data associated with that server is not automatically deleted. This data will remain in the system until manually removed by a bot developer. If you wish to have your data deleted, please contact a bot developer directly to request the removal of your data.

5. Clarity Usage

We use the Clarity service to enhance the user experience on some parts of our platform. However, please note that **Clarity is not used on the Terms of Service** or **Privacy Policy** pages of the Bot’s documentation.

6. Requesting User Data

AetherX Bot allows user data to be requested by anyone who provides a valid user ID. This is by design, as the system currently does not implement user authentication or identity verification.

What this means:

• Anyone can request the data of any user, provided they know the user’s ID.
• This includes information such as bios, inventory items, preferences, and other stored data as outlined in Section 1.
• All data retrieved is limited to what is stored in our database and used for Bot functionality.

Important limitations and considerations:

• If a user ID is not present in the database, no data will be returned.
• We do not store data pulled directly from Discord or any other service — only what the Bot has saved locally.
• Frequent or automated requests may be monitored or rate-limited to protect system stability.
• Due to limitations, we cannot email your data to you.

Users who are concerned about their data visibility may contact a bot developer to request deletion of their stored data or request features that limit public access in future updates. Do note that once someone runs $profile on you, information will be logged again, but only the id and username

You can request your data at https://aetherx-discord-bot.github.io/PrivPOL/Request-Data

7. Changes to this Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in functionality or compliance requirements. Any updates will be communicated via appropriate channels, such as the Bot or its support server.

8. Contact Us

If you have any questions or concerns about this Privacy Policy or the Bot's functionality, please contact us at:

Email: AetherXdevs@outlook.com